Auditor Nomination
Dear member, Dear ENOTHE Representative,
The ENOTHE Auditors team is composed of two people. Towards the General Assembly 2025, one of the current Auditors will run for re-election and the other position is open for nomination. Having this said, the ENOTHE Board would like you to consider being nominated for this ENOTHE Auditor vacancy.
The Board believes it is a good opportunity to gain insight into how ENOTHE on-going business and financial transactions are conducted including auditing financial dealings of the Association. You are not required to have any formal financial education or qualification but it would be helpful if you had some understanding of business and bookkeeping.
The Auditors play a vital role for all members of ENOTHE in that they are there to make sure that the ENOTHE Board and Office correctly manage the ENOTHE members’ finances.
Information for Nomination
Description of the function and collaboration
- Constitution: §15 Auditors
(1) The general assembly shall appoint two auditors for a term of four years. Reappointment is admissible. Except for the general assembly, the auditors shall not be member of the ENOTHE Board which is subject to their audit. (*)
(2) The auditors shall either be members of the association or nominated by members as their representatives. They shall be able to understand the business and the bookkeeping of the association, however, they do not require any formal education or qualification in particular and they do not need to be qualified as chartered accountants or similar.
(3) The auditors shall control the on-going business and the transactions of the association and audit the financial dealing of the association, in respect of proper accounting and usage of funds in accordance with the statutes. The board has to provide the accounts with necessary documents and the information. The auditors have to inform the board about the result of the audit.
- Future plan for continuity and knowledge transfer
If someone is unable to complete four-year period, nominations and information will be circulated to all ENOTHE member organisations with a closing date provided. Successful nominations will be presented at the General Assembly Meeting.
There should be a continuity of the auditors. That means the two auditors should not leave their role at the same time. A time line has been developed to make deadlines and duties easy to follow.
Moreover, the current Auditors will be your mentors and help you to develop your knowledge and understanding.
- Duties and procedure
The auditors will have access and be able to examine the current book keeping. They decide whether and to what extent they want to carry out spot checks. They should gain an overview of how current financial transactions and business operate in relation to membership, projects, expenses and Annual Meetings.
They can also:
– identify links between spending and policy/strategy as set out by the Board.
– advise on structure and the content of financial information in order to improve transparency and confidence of ENOTHE activities on behalf of all members of ENOTHE.
The auditors will conduct ‘monitoring checks’ three times a year. The auditors will have electronic communication with the treasurer and the finance administrator after Christmas, June and again at the end of August. A maximum of one face-to -face regular ENOTHE Annual Meeting in order to facilitate activity by the auditors. At the end of August, they will receive the annual financial statement that is to be presented at the forthcoming General Assembly.
After this there is about 4 weeks for the auditor’s report to be written and then be circulated with the rest of the General Assembly papers. The auditors will present their report at the General Assembly during the annual meeting.
- Reporting Lines
The auditors will report to the Board (office and treasurer) directly and will provide an annual report which will be presented by one of the auditors to the Generally Assembly during the annual meeting in the same year.
The Report should be prepared and ready for circulation at minimum four (4) weeks before the Generally Assembly, together with all General Assembly papers for that meeting. The report should be a summary and evaluation of the findings and highlighting any areas of concern with suggestions for improvement if required.
The report is based on a model which has been drawn up in accordance with Austrian association law.
- Remuneration
One registration fee waiver and a maximum of €800 per year in total to enable one auditor to attend the Annual General Assembly.
This remuneration is reimbursed against expense form and corresponding receipts presentation.
Guidelines/Steps for Nomination
Step 1: Contact your university to make sure that your nomination to become part of the ENOTHE Auditor team is supported.
Step 2: Make a short video (mp4 format) with 3 min max. on how do you think you can contribute, including brief information about your professional background. Video will be shared at the General Assembly.
Step 3: Submit your nomination information:
- the video,
- the signed Video Consent Release Form in order for your video to be shared with the ENOTHE General Assembly voting members (download here to fill),
- and the signed Nomination Form, with the signing of 2 other people, from different ENOTHE ordinary member universities to support your nomination (download here to fill).
Deadline for Nomination
Friday, 10th October 2025
The election will take place at the General Assembly 2025.
In case you get elected as an ENOTHE Auditor expect to be advised about the date and time of the first Auditor meeting so that we can get to know each other and that the former Auditors will act as your mentor to support you until the first auditor meeting with Treasurer and Finance Administrator.